AI Governance
AI Governance for Tampa Bay Businesses.
AI governance means deciding which AI tools your staff can use, what information can go into them, and enforcing those rules on the devices and accounts they work on. Dragon Bay IT delivers it as Dragon Watch, part of our managed IT.
What Is Shadow AI?
Shadow AI is any AI tool employees use for work without the company's approval or knowledge, usually through personal accounts. It's how company and client information ends up in places the business can't see, manage, or delete. AI governance brings it into the open: an approved tool, written rules, and enforcement on managed devices and accounts.
What AI Governance Actually Covers.
Your team is already using AI. Governance is how you make sure that use is safe, approved, and something you can explain to a client or an insurer.
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See What's in Use
Find out which AI apps your staff actually use, on which devices, so decisions are based on facts rather than guesses.
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Block the Risky Ones
Approved tools work normally. Unapproved AI apps are blocked, and risky uploads of company files are stopped.
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Enforce Your Rules
Your AI acceptable-use policy is applied on every managed device and account, not just written down and hoped for.
Why It Needs Managed IT
AI Can Only Be Governed on Accounts That Are Managed.
Blocking an AI app or stopping a file upload has to happen on the device or account where it's being used. If those devices and accounts aren't managed and secured, there's nothing to enforce your rules with.
That's why AI governance is part of Dragon Bay IT managed IT rather than something an AI tool can do on its own. Dragon Bay AI gives your team a safe tool. Managed IT makes sure it's the one they use.
Dragon Watch is included in Storm Guard and available as an add-on for Harbor.
How We Put It in Place.
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Find Out What's in Use
A shadow-AI audit shows which AI apps your staff are using, and on which devices.
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Write Your Acceptable Use Policy
We draft a plain-English AI policy with you: approved tools, what data can and can't be shared, and who signs off.
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Enforce It on Every Device
Approved apps work normally. Unapproved apps are blocked, risky uploads are stopped, and sensitive details are redacted before they reach an AI tool.
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Report on It Every Month
You get a report with a timestamped log of warnings and blocks, plus our recommendations, ready for your insurer or auditor.
Cyber Insurance
Your Insurer Is Starting to Ask About AI.
Cyber insurers are adding questions about AI use at renewal, and some policies are adding AI-related exclusions. "We don't really know what tools people use" is not a good answer.
An approved AI tool, a written acceptable-use policy, and enforcement on managed accounts give you clear answers. Storm Guard also includes cyber insurance questionnaire support and a quarterly cyber readiness scorecard.
Common Questions.
Is it safe for my employees to use ChatGPT with company data?
It depends on which account they use and what they paste in. When staff use personal AI accounts, the company has no say over the settings and no record of what was shared. The safer approach is an approved AI tool the company controls, a written policy on what data can go into it, and managed accounts and devices so that policy can be enforced. That's what Dragon Bay AI and our managed IT provide together.
What is AI governance?
AI governance is how a company decides which AI tools staff can use, what information can go into them, and how those rules are enforced. In practice it means seeing which AI tools are in use, blocking risky ones, and applying company rules on the devices and accounts people work on. Because it needs control of those devices and accounts, Dragon Bay IT provides AI governance as part of managed IT: it's included in Storm Guard and available as an add-on for Harbor.
How do I create an AI acceptable-use policy for my company?
Start by listing which AI tools are approved and who can approve new ones, what company and client information must never go into an AI tool, how staff should review AI output before using it, and who owns the policy. Every business handles different data, so the policy should be written for yours rather than copied from a template. We write it with you as part of AI governance, then enforce it on your managed devices and accounts so it's more than a document.
Will my cyber insurance ask about AI?
Increasingly, yes. Cyber insurers are adding questions about AI use at renewal, and some policies are adding AI-related exclusions. Having an approved AI tool, a written AI acceptable-use policy, and managed accounts makes those questions much easier to answer. Storm Guard includes cyber insurance questionnaire support.
Do I have to switch IT providers to use Dragon Bay AI?
No. Dragon Bay AI can be bought on its own and works alongside your current IT provider. Full AI governance, meaning seeing and blocking other AI tools and enforcing your rules on devices and accounts, comes with Dragon Bay IT managed IT, because it needs control of those devices and accounts.
Find Out Where Your Team Stands with AI.
We'll look at which AI tools your team already uses, what company data is exposed, and how well your accounts are secured, then give you a written plan.